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Invoicing System invoices quickly and accurately
One of our clients is in the Internet Services business. The services they offer are typically small, in the range of $40 per month. They have about 1,000 clients. The services they offer are yearly, quarterly, and monthly. They need a way to track each client:
1. What services each client has
2. The cycle date and term of each service
3. How much each service cost
4. A history of payment.
Since these services are small it doesn't make sense to spend a lot of time on each invoice. They needed a way to create dozens of small invoices daily, and record accurately who has paid.
They chose Invoicing System. Invoicing System handled these problems:
1. First they put all their clients into the system's database.
2. Then, for each client, they entered the service.
3. The entered the price, start date, and duration.
Essentially they built a database of all the services they were providing, organized by client.
When the company invoices every two weeks as follows:
1. Go to Auto-Issue Invoices.
2. The system brings up a list of every member who owes dues.
3. They hit Auto Invoice These Accounts
4. The invoices (and mailing labels) come out the printer.
5. They package them up and mail them and their done.
Until now it hasn't been easy to manage hundreds of small accounts. Invoicing System solved that. With Invoicing System they are able to manage all their accounts keeping them current and keeping the invoices in the mail. Invoicing System has made quick work out of a large and complicated task.
Invoicing System manages the clients that are slow or not paying as follows:
1. When payments come in they record them into the system.
2. Once a week they run the Accounts Payable Report.
3. The report tells them the clients that owe dues.
4. They work this report on a regular basis to keep all clients currentl
Invoicing System has enabled them to keep their entire membership active and paying - with an absolute minimum effort. |
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